2-25-20
Your Philanthropy
Job Description: Administrative Assistant
Part-time: 20 hours per week, nonexempt
The Administrative Assistant assists with the efficient and smooth day-to-day operation of the YP office through general office support for a variety of activities and tasks, organizing office communication and activities on a day-to-day basis.
Essential duties and responsibilities
- Answer telephones and direct the caller to appropriate associate; when associate is unavailable; takes and retrieves messages and provides information and directions as appropriate.
- Greets visitors; manages the reception area to maintain a professional image
- Receives, sorts and forwards incoming mail, assists with preparation of outgoing mail
- Coordinates the pick-up and delivery of all mail services (FedEx, UPS, etc.)
- Serves as the point person for organizing all large mailings
- Assist in the ordering, receiving, and purchase of office supplies
- Coordinate the repairs and maintenance of office equipment, including copier, computers, printers, etc.
- Manage conference room and meeting schedule
- Type correspondence and reports; edit and update various spreadsheets
- Maintain confidential records and files
- Maintain records and databases for grant system
- Organize and schedule appointments across multiple schedules/calendars
- Write and distribute email, correspondence, memos, letters and forms
- Coordinate and prepare foundation board materials and assist with delivery of foundation board books
- Assist in the preparation of regularly scheduled reports, foundation minutes, and grant transmittal letters
- Maintain contact lists
- Book travel arrangements
- Perform other related duties as requested
Qualifications and requirements
- High School diploma or GED, two years of college preferred
- Excellent time management and multitasking skills
- Working knowledge of mail processes such as postage machine, FedEx, UPS
- Computer literacy; Proficiency in Microsoft Word, Excel, Outlook, data entry
- Ability to enter data efficiently, timely and correctly to meet deadlines
- Good planning and organizational skills
- Well-developed verbal, listening, and written communications skills
- Ability to work independently or as a team player
- Attention to detail and a high level of accuracy and confidentiality
- Ability to maintain a professional appearance and manner
- Ability to work in a busy office with constant interruptions
- 3-5 years of previous experience in an office environment
Pay commensurate with experience.
Submit resume: Dawnfranks@your-philanthropy.com
Posted 1/29/2020
The First Tee Program Director Job Description
Position: Program Director
Accountable to: Executive Director
Employment Status: Full-time, Exempt
Salary: Commensurate upon experience
Chapter Overview: The First Tee of Greater Tyler is one Chapter of an international nonprofit youth initiative called The First Tee. The First Tee was created in 1997 by the World Golf Foundation to provide young people of all ethnic and economic backgrounds an opportunity to develop, through golf and character education, life-enhancing values such as honesty, integrity and sportsmanship. By engaging young people in a combination of life skills, leadership and golf activities, they also are exposed to positive traits that will help them achieve success in life. In the process, participants become valuable assets to their community. The First Tee Life Skills Experience is the unique component that sets The First Tee apart from many other successful junior golf programs and youth development programs through sport.
Mission Statement: To impact the lives of young people by providing learning facilities and educational programs that promote character development and life enhancing values through the game of golf.
Supervises: The Program Director supervises all coaches, program volunteers and site coordinators.
Job Summary: The Program Director provides leadership to program and curriculum development, planning, promoting and scheduling instruction in accordance with The First Tee Life Skills Experience. The Program Director also is responsible for the supervision of daily program operations, course access, facility and fiscal management, policy implementation and safety of all programs operated by The First Tee of Greater Tyler.
Roles and Responsibilities:
Coaching:
- Must become proficient in the TARGET program and the delivery of PLAYer, Par, Birdie and Eagle levels through The First Tee Coach Program
- Develop programs and implement The First Tee Life Skills Education as outlined in The First Tee guidelines
- Coach The First Tee Life Skills Experience and administer The First Tee Certification process
- Make the game and experience fun for participants
- Provide a safe environment
- Conduct “On-Course” orientations for participants
Program Scheduling:
- Coordinate registration, schedules, transportation and lesson plans for clinics, trainings, and programs with other youth services organizations and schools
- Make available additional private lessons for participants and family members
- Create and implement off-season and supplemental programs
- Satisfy equipment needs for the programs
- Maintain the quality of equipment and all instructional areas
- Provide club fitting and repair services
- Assist in the development/selection of training aids and materials
Management/ Administration:
- Track participants’ information and progress through The First Tee online participant database (Salesforce); maintain accurate records and submit quarterly
- Develop retention and progression plan to move participants through the certification levels
- Develop, implement, and update program policies and procedures
- Assist in developing and adhering to the Program & Operating budget
- Report program metrics, operations data, and pertinent program data to the Executive Director and Board
- Attend meetings and advise Program Committee
- Provide recognition and awards for participants
- Encourage Birdie level youth and higher to participate in network benefits and opportunities
Volunteers:
- Develop a volunteer management system to ensure sufficient amount of adult mentors and quality programming; including recruitment, training, recognition, and retention plans
- Develop written roles and responsibilities for volunteer positions
- Involve volunteers and golf professionals in the delivery of programs
- Recruit and train program staff to assist with and lead classes
Parents:
- Lead parent orientation programs
- Communicate with parents/participants through social media web site, email, and mail
- Provide opportunities to engage parent’s in their child’s learning
- Provide opportunities for participant family members to learn the game of golf
Community/ Network Outreach:
- Represent the Chapter to the community and aid in fundraising, marketing, public relations and communication efforts
- Participate in golf shows and tournaments
- Assist in the creation of promotional brochures to increase awareness of the programs and facility
- Communicate with and submit documentation as required to The First Tee Headquarters
- Network with other Chapter colleagues and exchange best practice ideas
- Develop partnerships with YMCA, Boys & Girls Clubs and schools
- Participate in leadership teams for The First Tee National School Program (NSP)
- Develop transition opportunities for outreach programs including NSP
Program Affiliates:
- Identify and recruit strategic program affiliate sites/locations within Chapter service area
- Create and maintain relationships with program affiliate partners
- Assess, operate and maintain high quality programs and operations at each site
- Effectively utilize access to golf course and practice areas
Preferred Qualifications:
- Bachelors Degree in the area of sports administration, business management, education, human development, recreation or related field
- At least three years experience as a PGA of America or LPGA teaching professional
- Demonstrate exceptional communication, fiscal management and managerial skills
- Adhere to the standards of conduct and involvement established by the PGA/LPGA
- Experience in identifying and managing program staff and volunteers
- Charismatic, personable, and motivational in working with youth and volunteers
- Able to travel to attend Academies, Coach Trainings, Regional and Network Meetings
Important Applicant Information:
- Annual Salary Range of $32,000 – $46,000, depending on experience
- Up to $5000 annual Medical Reimbursement
- $100 per month Cell Phone Reimbursement
- Flexible hours
- Email Resume to stacia@thefirstteegt.org
Posted 8/29/19
JOB TITLE: Forensic Interviewer and Volunteer Coordinator
CLASSIFICATION: Non-Exempt/Hourly
RATE: $32,000.00 per year
LOCATION: Jacksonville, Texas
REPORTS TO: CAC Program Director
SUMMARY: The Forensic Interviewer works directly with alleged child victims, their non-offending families, Child Protective Investigators, Law Enforcement Officers, and District Attorneys, along with other Multidisciplinary Team (MDT) Members.
Essential Functions:
- Conduct interviews of alleged victims of child abuse and witnesses of violent crime from age two years through seventeen years and possibly mentally challenged adults.
- Foster an environment that is sensitive to a child’s cognitive, emotional, and psychological development, without leading a child in questioning.
- Meet with non-offending family members and MDT members during case assessment, participate in MDT case review meetings, and coordinate with team members throughout the multidisciplinary, interagency response.
- Provide court testimony regarding cases.
- Assist in maintaining records of services provided.
- Perform job duties in accordance with professional ethics and organizational policies and procedures.
- Effectively work with others in a team environment and maintain composure in high stress situations.
- Demonstrate professionalism and excellent interpersonal skills with clients, co-workers, and MDT members.
- Participate in regular peer review and supervisory review sessions in which job proficiency is assessed.
- Stay current on forensic interviewing trends and literature and pursue professional development in the field of child abuse.
- Adherence to confidentiality policy
- All other responsibilities and duties as from time to time designated by the Company or added to the scope of responsibility for this position.
Job Requirements and Qualifications:
Education:
- Bachelor’s Degree, preferably in a social service or criminal justice field
Training (licenses and certifications):
- Must be willing to be trained in the specialized field of forensic interviewing.
Experience:
- Experience working with children, preferred.
Knowledge Requirements:
- Basic computer skills
- Proficiency with Microsoft Windows XP and 7 Operating Systems, Word, Excel, and Outlook
Intellectual and Physical Requirements:
- Read, write, and speak English fluently
- Bi-lingual (English/Spanish) preferred
- Bending, stooping, reaching and other movement required in dealing with children. Lifting of office materials (up to 20lbs).
Other Information:
- Position involves some evening and weekend hours.
- Travel may occasionally be required for educational or business purposes. It is not anticipated that any travel would last more than 2 – 3 days.
- Employment dependent upon the successful completion of a background check, including criminal and CPS clearances.
Interested applicants should submit a cover letter and resume to:
Rebecca Cunio, CAC Program Director, becky@mycrisiscenter.com